JUST HOW DO YOU PLAN A MASSIVE CORPORATE PARTY?

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JUST HOW DO YOU PLAN A MASSIVE CORPORATE PARTY?

Just like any other events, corporate parties are involving and energy draining. There are lots of things to think about from the venue. How to decorate it, the food and how to organize the menu, the invitations and how to make appealing cards, music, etc. regardless of what happens, the party should be seamless and to a higher standard because people are going to have to give feedback. This article will, therefore, give you a reason to believe this task is easy and manageable in record time by providing you the tips and the basics of organizing a massive corporate party. You should, however, be aware that you will be required to wait for much of the time, so part of your job will be waiting – for confirmations and responses.

Make lists 

Lists are simply the guidelines. It’s like a time schedule for which you have to beat. The list contains the schedule of events leading to the main event, the dates you need to have completed the tasks laid, and the priority of the tasks. In other words, you will need to classify the events dates and functions leading to those events as both urgent and essential to not urgent and non-important. 

Bring the event team together.

At this stage, you will be required to get your events team together and drill them on the necessary requirements. Your team will have diverse roles, from coming up with a budget to decorations to cleaning. It makes your work easier and reduces the costs considerably since you will not need to hire the services of other firms for the job to be done. 

Prepare a budget

This is a critical and urgent task. You need to know how much you need to pull up the party you are planning. The budget helps you to prepare and enable you to use the available resources in your planning rather than getting more expensive things. This is to show that your budget should reflect the amount of money available to prepare it. As you go bout generating the budget, you should as well allocate it to appropriate things you require.

Set the party date

After you have your finances taken care of, you need to choose a date that is convenient for all the guests. Traditionally, Thursdays and Fridays do much well for this kind of party. However is you were to get a cheap and flexible event venue, then other days of the week will do just fine. You will get space for parking alongside other services since the two days tend to congest at events. 

Find the venue

While shopping for a venue, there are some standard features you need to keep in mind. Includes; capacity, the location, facilities up for an offer, and the flexibility of the venue. It would help if you had a venue that is easily accessible either by public means or taxis. Furthermore, the venue you settle for should have adequate facilities which should be standard for a moder5n party and should also include tailored services for your guests.

Pick and a theme and decorations

 You will require picking a theme that is unique but trendy and get decorations for the same.  

Choose food and drinks

If you have a venue that offers catering, then you might want to include it in your package. Or you can hire outside catering.

Entertainment

Choose the entertainment that goes along with your theme and venue. It will be useful to hire entertainment specialist.

The Bottom Line

Security, transport, photography, sitting plans, etc. are standard points to consider while planning for a corporate party. As highlighted earlier, you don't need to be all over, ensuring these roles are in line all the time. That is the purpose of having a team capable of watching all angles at every moment.

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  • Cheryl Liu