How to plan a great birthday party: Party Planning Timeline.
Birthday Party

How to plan a great birthday party: Party Planning Timeline.

There are many ways to organize a great party, with endless inspiration and beautiful decoration. But do you wanna know the best timeline that the successful parties always have? Let’s take a look.

6 to 8 Weeks Before the Party

  • Select a date, time and location for the party.
  • Decide on the number of guests and develop a guest list.
  • If desired, call to book an entertainer, such as a clown or magician, to occupy children at the party.
  • Develop a theme for the party, including your child in this process if he or she is old enough to participate.
  • If you want personalized invitations, place the order so that they arrive at least 3 weeks before the party.

3 to 4 Weeks Before the Party


  • Prepare invitations and mail or hand-deliver them.
  • Put your guest list near the phone so you can easily record responses as invitees call to RSVP.
  • Shop for party supplies.
  • Ask a favorite babysitter, friend or relative to help out at the party.

invitation; rsvp

2 to 3 Weeks Before the Party


  • Select 3 - 6 activities to entertain children at the party.
  • Purchase any supplies needed for the activities you selected.
  • If serving a meal, decide on the menu.
  • Order a cake (unless you plan to bake one).

cake; birthday cake; birthday planning

1 Week Ahead


  • Call any invitees who have not responded.
  • Decide on the agenda for the party, including the order of your selected activities, what time you want to serve food and/or cake, and if it's a birthday party, when the birthday boy or girl will open presents.
  • Try any games or activities with which you are unfamiliar.
  • Visit the library and check out any books or tapes you plan to use at the party.

2 to 3 Days Ahead


  • Purchase groceries or any pre-prepared food you plan to serve.
  • Put the favor bags together.
  • Charge your video camera and/or put fresh batteries in your regular or digital camera.
  • Prepare (copy, cut out, etc.) any crafts that can be set up ahead of time.
  • Bake any cookies or treats that can be made ahead.

The Day Before the Party


  • Clean the party area. Put away items that may be dangerous or distracting.
  • Bake or pick up the cake.
  • If ordering food such as pizza, call to arrange a delivery time.
  • If necessary, confirm with the entertainer and/or any helpers who you've asked to attend.
  • Sit down with your child and discuss his or her expectations for the next day.

4 to 5 Hours Ahead


  • Set the table and decorate.
  • If you are planning a birthday party, put the candles on the cake and place matches nearby.
  • Get balloons filled/pick up pre-filled latex or Mylar balloons.
  • If you're having the party at home, tie some balloons to the mailbox or the front porch to help mark the party location.
  • Place crafts and prizes near the activity location(s).
  • Locate paper and a pencil for recording gifts (for thank-you notes).

1 to 2 Hours Ahead


  • Consider putting your pets in an area away from guests.
  • Get the birthday boy or girl and all siblings dressed for the party.
  • Set up the first activity, letting your child help as much as possible.
  • Set up the food.

Have a Great Party!


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